Membership and Membership Rights
Membership and Membership Rights
Membership
Any student who successfully obtains any degree/diploma from Dhruba
Chand Halder College, Dakshin Barasat, automatically becomes a Life
member of the Association from the date of issue of the Result
Notification granting the said degree/diploma on payment of the
appropriate membership fees as described in Clause 3(c).
Any ex-student, members of the staff or ex-member of the staff of the
Institute who does not fulfill the above condition as in 3(a) but who,
on the recommendation of the Executive Committee, is admitted by the
Association on payment of the appropriate membership fees as prescribed
in Clause 3(c).
The membership fee in respect of all the members defined in Clause 3(a)
and 3(b) would be decided by mutual discussions between the Institute
and the Association from time to time. The mode of collection of the
membership fees would be decided from time to
Honorary Member
The Association, in the General Body on the recommendation of the
Executive Committee, may elect any person connected with the Institute
or the Association, who is likely to promote the interests of the
Association, as an Honorary Member for one year.
Membership Rights
All members and honorary members are entitled to receive all
announcements etc. (as and when the usage of the internet becomes
widespread, posting of such announcements on the website shall amount to
their being received by the members) connected with the activities of
the Association, the Alumni Newsletter, Annual Magazine and also
participate in all social functions and other activities of the
Association. All members will also be beneficiaries of any schemes or
assistance programs administered by the Association.
Organization and Committee Structure
Organization and Committee Structure
Organization
The following shall be the authorities of the Association.
- The Chairman
- The Vice-Chairman
- The General Body
- The Executive Committee
The method of selection of the office bearers and their roles are defined in subsequent
paragraphs.
The Chairman
The Principal of Dhruba Chand Halder College, Dakshin Barasat will be the ex-officio
Chairman of the Association. The Chairman will sanction all budgets and will exercise
overall control on all policy matters of the Association. The routine activities and
the general administration of plans & programs will be supervised and coordinated by
the President.
The Vice-Chairman
The Executive Committee will appoint a distinguished Alumnus, who is well known in
Academics/Industry/ business circles, as a Vice-Chairman. The Vice-Chairman will have no
administrative responsibility but will function/serve as a Patron and Ambassador-at-large
for the Alumni Association and the Institute in Academic,Professional and Business
Associations and other forum where he is active. The Executive Committee, if it considers
appropriate / necessary may appoint up to two such Vice-Chairmen. The Vice-Chairman will
hold office for one year at a time.
The General Body
- The General Body shall consist of all the members of the Association as defined
in Clause 3(a), 3(b) and 4.
- The General Body shall consider the President's report of the past year's activities,
the president-elect’s budget and plan of activities for the next year, approval of
accounts, election of members of the Executive Committee, appointment of auditors,
legal advisors and any other matters arising from time to time.
- Approval of previous year's accounts.
- Introduction of new office bearers.
- Election of the members of the Executive Committee.
- Appointment of Auditors.
- Appointment of legal advisors, if any.
- The Honorary Secretary shall, upon being requested in writing by the Executive
Committee or by at least 15 members of the Association, call an extraordinary
meeting of the General Body for which at least 2 weeks notice along with agenda
shall be circulated to all the members.
- The quorum for the General Body shall be 40 members present in person. In case the
quorum is not complete, the Chairman shall adjourn the meeting and reconvene it after
30 minutes, at which time, the members present will constitute the quorum and there
will be no minimum requirement.
- All the resolutions put to vote at the General Body shall be decided by a majority
vote (unless otherwise provided) on a show of hands. In case of equality of votes
the `Presiding Officer` shall have the casting vote.
- In case the Executive Committee is satisfied that a member/honorary member has been
working against the interests of the Association/the profession it may recommend the
termination of the membership of the concerned member/honorary member to the General
Body which shall have the powers to do so.
- The Executive Committee shall have 21 elected members, who shall be elected to office
for a 2-year term from amongst the membership of the Association by a majority vote.
- A member can be reelected to the Executive Committee, if he so wishes after a gap of one year.
- The President or in his absence the Secretary shall be the returning officer for the elections.
The Executive Committee
- The affairs of the Association shall be managed and the funds administered by the
Executive Committee which shall consist of following members:-
- The Chairman as defined in Clause (7a) and The Vice-Chairman as defined in clause (7b).
- Twenty-one alumni to be elected by the General Body as detailed in Clause 8(h).
- The immediate past president, immediate past secretary, and immediate past treasurer will continue as members of the Executive Committee as defined in Clause 9a(ii) if they have not completed their 2 years term, if his/her 2-year term has been completed he/she shall relinquish office as member of the Executive Committee. They may, however, be reelected to the Executive Committee after a gap of one year.
- Two Senior Professors of Dhruba Chand Halder College to be nominated by the Chairman shall be ex-officio members.
- One of the General Secretaries of the students’ organization for the running year to be nominated by the Students Affairs Council shall be an ex-officio member.
- The immediate past president if he has completed 2 years as Executive Committee member shall be ex-officio member of the Executive Committee.
- The Executive Committee shall have the right to co-opt members and/or appoint sub-committees from amongst the General Body from time to time for an execution of specific assignments as required.
- Any casual vacancy amongst the members of the Executive Committee arising from death, resignation, removal or otherwise, may be filled by co-option by the Executive committee and the member so co-opted shall hold office for the balance term of the member being replaced. Such co-opted member shall be treated on par and have all the rights as enjoyed by the elected members under clause 8h(see also 10 b (ix) .
- The Executive Committee shall have the power to appoint from amongst the members of the General Body or from amongst its own members, Editor and other staff for the printing and publication of Brochures, Newsletters, Annual Magazine of the Association.
- The quorum for the meeting of the Executive Committee shall be seven members personally present provided that only Committee members under Clause 9(a) (i), (ii), (iii), (v) and (vi) shall be entitled to vote in the meeting and only their presence shall be counted for the purpose of forming the quorum.
- The Executive Committee shall manage the affairs of the Association by majority vote in the Committee Meeting provided that in case of equality of votes, the President shall have the casting vote.
- The Executive Committee shall meet at least four times a year. The Secretary shall issue the notice and the agenda of the meeting at least a week before the date fixed for the meeting. However, in case of urgent business, the meeting may be called at shorter notice.
- The Executive Committee shall be Executive Authority of the Association. It shall be responsible for all the finances and funds of the Association and shall give effect to the plans and programs of the Association and shall have the authority to carry them out.
- The property, movable, and immovable, belonging to the Association, shall be vested with the Executive Committee.
- On or before the Fourteenth Day succeeding the day on which the Annual General Meeting of the General Body is held, a list shall be filled with the Registrar of Societies, Kolkata of the names, address and occupations of the members of the Executive Committee.
- The Executive Committee may terminate the membership of any of its members, in case he fails to attend two consecutive meetings of the said Committee without the grant of leave of absence. However, the President may grant leave of absence to any member.
Details of The Office Bearers
Details of The Office Bearers
The Office Bearers
-
All Office Bearers, except the Chairman and the Vice-Chairman who are
appointed to their office as defined in clause 7. a) and 7. b) and
will be ex-officio members of the Executive Committee, shall be
elected as detailed in Clause 10(b) below for a period of one year.
However, a person may be re-elected and hold the same office up to a
maximum of 3 consecutive years.
-
The Elected Office Bearers of the Executive
Committee shall be:
The President: shall be elected by majority vote of the members
under category 9a(ii). He shall be an alumnus of at least 15 years
standing.
Secretary: shall be elected by majority vote of the members under
category 9a(ii). He shall be an alumnus of at least 10 years standing
and should have been a member of the Executive Committee of any time
before the election.
Treasurer: shall be elected by majority vote of members under category
9a(ii). He shall be an alumnus of at least 7 years standing.
Joint Secretary: shall be elected by majority vote of members under
category 9a(ii). He shall be an alumnus of at least 5 years
standing.
Before the Annual General Meeting the Executive Committee shall elect
the office bearers for the next year from among its members under
category 9a(ii) who are not to retire. The President will introduce
the new office bearers of the Alumni Association to the General Body.
The Secretary shall perform the following duties:
-
To keep the Minutes of all meetings of the General Body and the
Executive Committee.
- To carry out the directions of the
General Body and the Executive Committee.
- To conduct
correspondence on behalf of the Association.
- To give notice of
all meetings of the General Body and the Executive Committee.
-
To exercise administrative control over the Central office of the
Association.
The Secretary shall seek the advice of the
President in case a clarification of any kind is required.
In the absence of the Secretary, the Jt. Secretary shall
perform the functions of the Secretary.
The Chairman and in his
absence the Vice Chairman or the President shall preside over the
meeting of the Executive Committee and any General Body Meeting of the
Association.
-
If a vacancy arises in the office of the
President/Secretary/Treasurer, the Executive Committee shall elect a
new President/Secretary/Treasurer from amongst its own members who
will hold office till the next General Body Meeting.
-
The Treasurer shall keep the books of accounts of the Association and
report on these at each meeting of the Executive Committee. He will
collect all dues and claims on behalf of the Association and will also
assist the President in ensuring that budgetary grants are correctly
utilized (See 11 (b) below) . In addition, he will liaise with the
bankers and the Auditors of the Association. He will be provided
clerical assistance etc. by the Central office of the Association.
The President or in his absence the Secretary shall be the
returning officer for the Executive Committee elections.